PRIVACY POLICY

 2025 Power House – Events Policy

Revised: June 18, 2025 and subject to change.

By registering for the 2025 Power House, hereafter known as the “Event”, you acknowledge and agree to the following terms:

1) Event Safety Policies

OREA reserves the right to change, update, or add requirements at any time as it deems prudent based on risk assessments, OREA’s discretion, and applicable laws, regulations, public health orders, directives, and recommendations to best protect the health and safety of attendees and others.

2) Additional Speaker Requirements

Some speakers at the Event may have additional requirements to ensure their care and safety while participating in the Event. Additional requirements may include, but are not limited to, measures such as masking and/or social distancing. Also, certain sessions may prohibit photography and/or recording.

Individual sessional requirements may require additional disclosure from Event attendees in order to facilitate their participation in VIP functions or specific events. These requirements will be administered on a case-by-case basis. Failure to comply with these requirements may result in an attendee’s removal from the particular session and/or the Event. Applicable Speaker requirements will be communicated to Event attendees closer to the Event date.

3) Requests for Accommodation

Please direct any accommodation related questions or concerns to events@orea.com.

4) Cancellation Policy

Any cancellations initiated in writing to governmentrelations@orea.com before Friday, October 31, 2025, will be refunded in full, subject to a $50 processing fee. Refunds will not be provided after this date.

5) Event Cancellation or Postponement

OREA reserves the exclusive right to modify, postpone/reschedule or cancel the Event for any reason, including, but not limited to: an act of God, war, strike or labour disturbance, terrorist attack, extreme weather event, curtailment of transportation or travel either in the event city or in the countries/provinces of origin of the attendees, or epidemic, pandemic or any consequence thereof. The sole and exclusive remedy for such cancellation by OREA shall be a refund in the amount of the paid registration fee (if any). OREA will not be held liable for any travel, lodging, or incidental expenses incurred as a result of OREA’s cancellation of the Event, or any part thereof.

6) Privacy Policy

Please note that OREA will collect, hold, use, and disclose the information collected from attendees solely as necessary for the purposes of administering the Event, and in accordance with OREA’s privacy policy: https://www.orea.com/Special-Pages/Help/Privacy-Policy.

7) Hotel Room Booking Policy

Attendees of this Event have access to a special hotel rate of $319/night plus applicable taxes respectively at Hilton Toronto, 145 Richmond Street West, Toronto, M5H 2L2. Hilton Toronto

Click here to book your accommodation. You may reserve your stay in OREA’s room block by calling Hilton reservations at 1-800-HILTONS. and mentioning the group code ‘OREA’.

Reservations made by attendees must be received no later than Thursday, October 30, 2025. After this cut-off date, Hilton Toronto will determine whether it can accept reservations based on availability and at the regular posted public rate. To confirm a sleeping room within the room block, the sleeping room must be secured with a valid credit card provided either by group or the guest attending the event, along with a first night’s deposit refundable up to two (2) days in advance of arrival.

8) Hotel Cancellation Policy

Hotel cancellations, changes, and requests must be made directly through the Hilton Toronto. The Hilton Toronto will accept cancellations of guest room assignments until 11:59 p.m. local time, three (3) days prior to arrival. Cancellations made after this time will be subject to a charge of one night’s room rate and tax.

9) Code of Conduct

OREA is committed to creating a safe and inclusive experience for our Members, staff, and all attendees, regardless of gender identity, gender expression, sexual orientation, disability, race, religion/creed, or any protected grounds under human rights legislation. We do not tolerate harassment or violence in any form. All attendees are expected to conduct themselves professionally. OREA does not tolerate inappropriate behaviour or harassment in any form, including defamatory verbal or written comments, displays of illicit images or use of illicit language, threats, intimidation, and unwanted physical contact.

Anyone violating these rules may be asked to leave the Event without a refund and may not be permitted to participate in any future OREA events at the sole discretion of OREA staff.

If you are being harassed or notice that someone else is, or have any concerns, please contact events@orea.com.

10) Unauthorized Solicitation and Distribution of Materials

Solicitation of business on the premises of Hilton Toronto by anyone other than official OREA-approved exhibitors is strictly prohibited. Solicitation of business in sessions and meetings, including the Event, is entirely prohibited.Distribution of flyers, pamphlets, notices, and brochures without the prior written consent of OREA is expressly prohibited.

11) Video and Photo Consent

Audio and video recording/streaming and photography by attendees during certain sessions is strictly prohibited. Failure to comply may result in the attendee’s removal from the meeting. Attendees will be notified of sessions where photography is prohibited.

OREA may take photographs, videos, and voice recordings at the Event for possible use in OREA’s promotional materials, on social media channels, and publications including, but not limited to, OREA’s website and all of its internal and external publications and brochures. By participating in the aforementioned Event, you grant OREA the right to capture your image during the Event and to use your name, image and/or voice for all such promotional and publication purposes.

12) This Policy is Subject to Change

OREA reserves the right to change, update, or add to these requirements at any time in its sole discretion and/or as it deems prudent to best protect the health and safety of Event attendees and others. All attendees must comply with relevant policies as communicated by OREA should they wish to attend the Event.

13) Applicable law

The requirements of this policy are subject to applicable law, including but not limited to the Occupational Health and Safety Act, the Ontario Human Rights Code, and the Accessibility for Ontarians with Disabilities Act. If any part or provision of this policy conflicts with applicable law, or is otherwise illegal, the relevant provision will be severed from this policy, and the balance of the policy shall remain in full force and effect.